Top 3 Reasons Exceptional Admins Is the Go-To Partner for Hiring an Admin:
We’re known for being thorough, timely, and results-driven.
From kickoff to close, our process is structured, communicative, and swift, without sacrificing quality.
Trust, but verify.
Our rigorous vetting process includes the proprietary Administrative Style Index™, designed to uncover not just skills but depth, adaptability, and long-term fit.
We understand the role, and the value, of a truly exceptional admin.
With firsthand knowledge of what it takes to thrive in this unique position, we recognize the nuance, pressure, and potential impact an admin can have.
Do you have the capacity to fulfill an administrative hire on your own?
At Exceptional Admins, we support hiring managers and executives in making one of the most impactful team-building decisions—bringing industry expertise, precision, and the clarity that only comes from real-life experience.
Backed by a flat-fee model and built on firsthand knowledge of the role, our thorough vetting process delivers exceptional administrative talent.
Founded in 2016, our firm was born from lived experience. After a successful career as an executive assistant—including time supporting a high-profile celebrity—our founder recognized an unmet need and stepped in to serve one of the most strategic (and often misunderstood) hires on the org chart.
No two assistants are alike. So how do you spot the right match, before time and energy are wasted on the wrong ones?
Case Studies
Few hires impact an executive’s effectiveness more than their assistant. A great Executive Assistant amplifies productivity, protects time, and helps scale the business.
Past clients: top real estate developers, private equity, venture capital, tech industry, entrepreneurs, innovators actively disrupting healthcare, hospitality, CBD…and many others.
Niche Search Advantage
Luxury or Necessity: The Executive Assistant Hiring Dilemma for Executives
Services for Executives
Admin Placement
Unmatched permanent placement for busy hiring executives. EA is known for its thorough strategy, curated approach and passion for superior service. Leaders trust us and say our refreshing approach delivers results.
Remote Exceptional Admins
Remote EAs offers businesses a virtual option designed with the hybrid workplace in mind. Scaling businesses rave about this easy solution that allows them to focus strategy and growth instead of administrative demands.
Group & Custom Admin Trainings
Tighten the gap from great to exceptional. Whether you want a group of admins to gain performance, or you’re seeking a custom program tailored to your unique needs, we can help you move the needle.
Past EA Clients
“She brings electric energy to a room, you can feel it when she starts talking about the power of an exceptional admin. I can be found saying to colleagues and strangers, ‘All EA roads lead to Hilani.’ She’s the blue chip in the industry.”
“As an HR professional, I’ve engaged with several recruiters throughout my career. Hilani is different. She not only gets the role, but she understands the pain points of a high-functioning executive. Her process is unique and unmatched in the hiring space. During our engagement, she was very attentive, thoughtful, and ready with ideas when needed. I highly recommend her and her firm.”
“I’ve worked with several recruiters over the years and Hilani consistently offers great value to an assistant search. She has a unique and experienced approach, and it has been a pleasure working with her on a number of openings within our firm. I value our partnership and look forward to more projects with her in the future.”
“Her history as a top-tier assistant is evident within the first 10-minutes of a call. She earned my trust quickly because she understood me and my pain points, and what type of assistant I needed to relieve them. Now having first-hand experience, I look forward to endorsing her firm.”
Experience the Specialized Advantage Today
We understand the appeal of handling hiring in-house. But managing a search for a top-tier executive assistant isn't as simple as it sounds. You wouldn’t do your own taxes after your first million, and for good reason. Some things are worth delegating to a specialist.
FAQs
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We offer a unique hybrid, flat-fee model that combines features of both contingent and retained search approaches.
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The duration of our search process can vary and is strongly based on the current market. However, we are very committed to a quick process, yet never cutting corners.
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Yes, our process and approach is available nationwide.
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We stand as the exclusive headhunting firm employing the uniquely crafted Administrative Style Index™ vetting process—a proprietary method developed by our firm. This distinctive edge positions us as the premier choice nationwide for securing top-tier administrative talent.
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The firm’s unique proposition is:
Known as “the” resource for administrative hires
Known for providing an efficient and optimized hiring experience
Known for helping leaders and assistants optimize work cadence sooner than if not involved in the hiring
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Our Long Client List Includes
