Partnering with Exceptional Admins

Founded and operated by a retired Executive Assistant, Hilani Ellis leverages her depth of experience supporting a celebrity and top-level executives to offer an unparalleled recruiting experience that produces results. Being boutique and specialized, Exceptional Admins has a distinct advantage due to its established network of administrative professionals. Many candidates on file are not actively searching job boards for their next opportunity. As of 4Q2019, the company is able to report over 55 placements in less than 3 years, a number the company is proud to share.

positions of focus

Chief of Staff / Operations Manager / Office Manager / Legal Assistant / Marketing Assistant / Executive Assistant / Administrative Assistant / Personal Assistant / House Manager



At the moment when an executive realizes he or she needs help. When a busy executive daydreams about transferring 30 to 40% of their workload to a fully capable individual giving them more bandwidth to assume more productive tasks, that’s when it’s time to connect over coffee or tea.



The beginning steps are non-committal.  During the initial meeting, both the executive (plus others, if necessary) and Hilani talk over the current and future tasks needing support. It’s during that interaction the business relationship moves forward with a placement or a professional “best wishes” handshake is exchanged.



It's important to note EA operates at a higher caliber than a recruiting agency. It's a placement firm specializing in one area where immediate experience in the area is applied to the whole process. Plus, unlike traditional recruiters, EA charges a flat-service fee.  In charging a flat-service fee, the salary bargaining discussion becomes real vs. sales driven.  A legal contract binds both parties and the search for a well-rounded candidate begins.  



It’s wise to remember being steady and calculated achieves results. The approach and process EA applies in vetting candidates produces higher employee retention, 96% retention rate to date. The average closing of a placement is five to six weeks. (This includes the professional two weeks notice a candidate would provide their current employer, if employed.)


Past clients include top Real Estate developers, CEOs of PE and VC firms, thought leaders in the Tech space, and entrepreneurs and innovators actively disrupting industries.